The vendor fair will be held in the ballroom from 2p.m.-3:30p.m. There will be no other conference events scheduled during this time. An ice cream bar will be located inside the ballroom to encourage participation by all members.
Exhibitors may load in equipment on Thursday, October 4th between 8a.m.- Noon. There is a loading dock available on the east end of the facility and freight elevator if requested to get to the ballroom.
All exhibitors must have a contract on file with the University of Wisconsin River Falls – Campus Recreation Department to secure a booth for the vendor fair.
Vendor should provide UW River Falls with their logo upon signing the contract
Platinum and Diamond Level Sponsors will receive 1 Free Admission to the 2018 WIRSA Conference – Please indicate the name and email of the contact that will represent your company with this credit. Additional members from Platinum and Diamond Level Sponsors planning to participate in WIRSA Conference Activities will need to register for the conference from the WIRSA Registration page.
Gold and Silver level sponsors will need to register for all or part of the conference if they are planning to participate in WIRSA Conference Activities (Pre-Conference Activities, Educational Sessions, Breakfast, Lunch, or any of the socials).
Gold and Silver Booth Sizes 10’x10’, Diamond and Platinum Booth Sizes 10’x20’
Booths include one table, two chairs, and a power cord
Logos Supplied to WIRSA – Please send logos to firstname.lastname@example.org prior to Friday, September 14th
VECTOR AI/EPS: Ideally a ‘vector’ format is the best option. They are usually Adobe Illustrator files and have a .AI or .EPS file extension.
HIGH RES PNG: If vector files are not available, the next best option would be a high resolution (300dpi) .PNG, most images on websites are .PNG but wouldn’t be good quality for printing so making sure it is high resolution is important. This file type would at least give a transparent background and be more versatile.
HIGH RES JPG: We can work with a high resolution (300dpi) .JPG file but they would have to be large, something like 8in x 8in to ensure that they quality would be clear enough. That is not ideal for print though. And they would have white background, so they aren’t useable on shirt colors other than white.
Directions and Parking
Parking Permits for exhibitors and truck trailer storage will be distributed upon checking in to the university center on Thursday, Oct. 4
Load In Information – Trucks will unload on the east side of the University Center at the loading dock – The dock is available beginning at 8a.m. Thursday, October 4 Address East, 501 Wild Rose Ave, River Falls, WI 54022
Load Out Information - The vendor fair is over at 3:30PM on Thursday, Oct. 4th. All Vendors are expected to load out the same day as Friday’s conference events will not be held in the University Center. The loading dock will be open from 4-7pm to load out exhibit items.
Delivery Trucks will need to park at Pay 3 (Falcon Center) after unloading during the vendor fair
Exhibitors may park in the Pay 2 Parking lot with the provided parking permits - The University Center Parking Lot